Template
The Staff Acceptable Use Agreement
The staff-facing counterpart: email, internet and systems use, with a clear position on the modern friction points most policies dodge, email hours, social-media boundaries with students, images, and AI with a human in the loop.
About this template
It protects three things at once.
Staff from personal risk, the systems from harm, and student and staff data from leaking. It also takes a clear position on the parts most acceptable-use policies dodge: designated email hours and the right to switch off, boundaries with students on personal social media, images and recording, and AI use with a human always in the loop. It points to your AI policy and data policy rather than repeating them, and it is signed at the start of each year.
What you get
Nine sections, signed once a year.
- Nine sections: account security, email (including designated email hours), internet and data protection, social media and boundaries with students, mobile devices and images, AI and generative tools, compliance, and acceptance.
- A clear position on email hours and the right not to reply out of hours, the part most acceptable-use policies avoid.
- An AI section that points to your AI policy and keeps a human in the loop.
- An annual-signing acceptance block and a related-documents list to tie it to your other policies.
Get the template
Where should I send your copy?
The document opens straight away, and a copy of the link goes to your inbox so you can come back to it. You'll also get the Littlejohns Letter, a short email on AI in schools you can use the same week. Unsubscribe anytime.
Who's behind this
Littlejohns is an educator-led partnership for AI in schools: long-term, alongside-the-school implementation, led by a practising Director of Technology who runs this work inside a real school every week. Staff buy-in is where AI policy lives or dies, and that is worth a conversation.
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